The legal process is full of risk, and can quickly sink time and money.
How do you minimize that risk, the time and money invested, and maximize your bottom line?

“It would be helpful if systems were in place to get rid of the junk. Part of the reason e-discovery is so expensive is because companies have so much data that serves no business need… Companies are going to realize that it’s important to get their information governance under control to get rid of the data that has no business need … in ways that will improve the company’s bottom line.”

— The Honorable Andrew J. Peck
Source: EDRM (edrm.net)

FileFacets for Legal

FileFacets provides the platform and methodology to solve a number of data-related challenges faced by both legal professionals and their clients. With years of experience in information governance, FileFacets provides the tools for acquiring data, and the identification and actioning of data across multiple sources.

FileFacets sits on the left side of the Electronic Discovery Reference Model (EDRM), a framework that outlines standards for the recovery and discovery and of digital data during the legal process. Through a sophisticated, yet simple interface, FileFacets allows businesses to scan multiple unstructured data sources and to locate and identify, organize and action specific content.

Source: EDRM (edrm.net)

Mergers & Acquisitions

FileFacets can be used during the due diligence process through to post-merger integration to improve data quality, decrease the time of the discovery phase and reduce the risk of deal collapse.
 

  • Expedite search of IP through reducing data sets by removing redundant data on the sell side.
  • Identify relevant documents across multiple repositories and locations, email, and desktops.
  • Identify documents that contains sensitive or personal information.
  • Populate, structure, and organize the contents in the deal room.
  • Combine data sets and structures after deal close.

Subpoena Duces Tecum

FileFacets can be used for the search and production of data in the event of a court-ordered subpoena for the production of evidence.
 

  • Reduce data sets by removing redundant data from enterprise data stores.
  • Identify relevant documents across multiple repositories and locations, email and desktops.
  • Multiple search criteria by document properties and/or metadata (ie. date created, modified, author, document type, etc.)
  • Multiple search criteria by document content and/or type (ie. regular expression pattern searching or subject search)
  • Copy data into a common folder for export or transfer outside the enterprise

Early Data Assessment

Studies show that the data held by most organizations contains between 40-60% redundant data. Reducing unnecessary data across enterprise data stores, office locations, and file systems can greatly reduce both the time, and the cost of the e-Discovery process.
 

  • Aggregate and analyze entire enterprise data sets in one view.
  • Search for and remove Redundant, Obsolete and Trivial data (ROT) from multiple systems

Content Search

A challenge often faced by an organization’s General Counsel is in locating, identifying, and accessing necessary documents across multiple office locations, jurisdictions, and systems. As often is the case when preparing for a merger or acquisition, the ability to search for and access documents without alerting employees can expedite the process and alleviate uncertainty in the organization.
 

  • Identify relevant documents across multiple repositories and locations, email and desktops
  • Uninterrupted workflow for departments and employees.
  • Multiple search criteria by document properties and/or metadata (ie. date created, modified, author, document type, etc.)
  • Multiple search criteria by document content and/or type (ie. regular expression pattern searching or subject search)

Privacy Compliance

FileFacets can be used in a number of ways to solve for data protection and information management requirements for privacy compliance, and can help businesses prepare for data protection regulations such as the General Data Protection Regulation (GDPR)
 

  • Identify documents that contain personal data in each repository.
  • Identify document types and categories that are likely to contain sensitive or personal data.
  • Define automated data processing rules to mitigate risk.
  • On-going reporting on personal data across the enterprise, identifying what files contain personal data, and where they reside.

Information Governance

FileFacets can mitigate risk, reduce expenses, and assist in implementing best practices in information management (IM) and information governance (IG) including:
 

  • Rationalize, organize, and enable Enterprise Content Management (ECM) best practices.
  • Classify, attribute, and structure content across multiple repositories.
  • ROT processing (purging of Redundant Obsolete and Trivial data), content classification, taxonomy implementation, metadata attribution, and multi-repository migration.

Want to know more?

Read our Whitepaper on The Top 6 Information Governance Challenges Facing the Legal Industry (and How to Solve Them) HERE

Read our FileFacets for Legal brochure HERE